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Nigeria Jobs


MNCH2 Recruitment 2015 Administrative Assistant, Maternal Newborn and Child health Programme


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The Maternal Newborn and Child health Programme (MNCH2) is a 5 year country led programme which aims to reduce maternal and child mortality in northern Nigeria. Funded by the Department for International Development (DFID), it is being implemented by a consortium comprising of Futures Group, Society for Family Health (SFH), Options, Mansion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.

Job Title: Administrative Assistant

Location: Abuja

Job Field: Administration, Secretarial

JOB DESCRIPTION

  • The successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations.
  • S/he will be expected to manage the day-to-day office administrative tasks.

RESPONSIBILITIES

  • Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members.
  • Ensure all finance policies are strictly adhered to in the CS/BU including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims.
  • Ensure all relevant bills and invoices are scanned and submitted to Accounts payable.
  • Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers.
  • Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment.
  • Ensure regular maintenance of repairs and office utilities at supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations.
  • Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events.
  • Maintain a data base of vendors supplying office services including car hire, service providers and mobile internet firms for use by MNCH employees.
  • Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory.
  • Ensure office cleanliness by working closely with outsourced cleaners and ensuring the office environment is well maintained and is conducive for work.
  • Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions.
  • Provide support on logistic for incoming consultants i.e. Highland hotel bookings.
  • Perform any other tasks as assigned by the Finance & Admin. Manager.

QUALIFICATIONS

  • Relevant Bachelor's Degree required.
  • Minimum 2 years clerical or administrative experience.
  • Knowledgeable in office administration and bookkeeping procedures.
  • Proficient in Microsoft office software.
  • Proficient in the use of general office equipment.
  • Effective verbal and written communication skills.
  • Excellent interpersonal and organizational skills.
  • Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.

HOW TO APPLY

Qualified candidates should send their CV's with a brief cover letter to recruitment@mnch2.com

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